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Position Summary:

The Bookkeeper will play a crucial role in maintaining accurate financial records, managing day-to-day accounting tasks, and ensuring the smooth operation of various administrative duties, including supplies purchasing, travel arrangements, and inventory management. The ideal candidate will have strong organizational skills, attention to detail, and a proactive approach to multitasking in a fast-paced environment.

Location: Bellevue, WA
Reports To: Director of Finance & Operations
Type: Full-time

Salary: $25 to $27 per hour DOE

Key Responsibilities:

Financial Management:

• • Maintain and update accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
  • Process invoices, manage payments, and track expenses related to BTF’s programs and operations.
  • Reconcile bank accounts and prepare monthly financial reports for the management team.
  • Assist in preparing budgets, forecasts, and financial statements as needed.
  • Support the Director of Finance and Operations with year-end financial audits and tax filings.

Purchasing & Inventory Management:

• • Manage the purchasing of office supplies, event materials, and other necessary items for BTF operations and programs.
  • Oversee inventory control, ensuring that supplies are stocked appropriately and replenished as needed.
  • Maintain accurate records of inventory & assets.

Travel Arrangements:

• • Organize travel arrangements for staff, speakers, and stakeholders, including booking flights, accommodations, and ground transportation.
  • Ensure travel itineraries are communicated clearly and efficiently to all parties involved.
  • Track and reconcile travel expenses, ensuring they align with organizational policies and budgets.

Asset Management & Assignment:

• Oversee the assignment, tracking, and maintenance of office assets such as computers, hardware, and technical equipment.
• Keep up-to-date records of all assets, ensuring proper documentation and compliance.
• Work closely with IT to ensure assets are functional and appropriately allocated.

Administrative Support:

• • Provide administrative support for various operational activities, including managing calendars and handling expense reports.
  • Collaborate with internal teams to streamline operational processes and improve efficiency.

Compliance & Reporting:

• • Ensure financial transactions comply with non-profit regulations and organizational policies.
  • Prepare and submit reports to support grant applications, financial audits, and program funding requirements.

Qualifications:

• Associate’s or Bachelor’s degree in accounting, finance, business administration, or related field.
• 2-4 years of experience in bookkeeping, accounting, or related financial roles, preferably in a non-profit setting.
• Strong knowledge of accounting software (QuickBooks) and proficiency in Microsoft Office Suite (Excel, Word).
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong verbal and written communication skills.
• Familiarity with travel coordination and inventory management is a plus.
• Knowledge of non-profit financial management and compliance is preferred.