Host a Fundraiser

Hosting a fundraiser for Binaytara Foundation is a great way to support Binaytara Foundation and raise awareness about its mission. Some examples of fundraising events you can organize to support Binaytara Foundation are:

In person fundraisers:

  • A hike, run, or walk
  • A tournament (fishing, poker, golf, etc.)
  • An auction (such as purse auction, gadgets auction, art auctions, and other silent auctions)
  • Experiences (such as culinary lessons, dance lessons, yoga classes, car wash, etc).
  • Bake sales, dinner parties, etc.


Digital fundraisers:

  • A trivia, gaming session, debates, etc.
  • A Birthday fundraiser or a general fundraiser on Facebook


How to host a successful fundraiser?

A good planning is essential to host a successful fundraiser. It starts with assessing where you can have the most impact and setting a goal.  


Assessment:  Whether you plan to host a fundraiser to support one specific project (such as purchase of an equipment, supporting training of personnel, building a part of the hospital, etc.) or you want to raise funds to support general operations, assessing where your efforts can have the most impact is essential. Some of the things to consider during this phase:
  • The need for funding (where is it most needed?) – we can provide this information
  • Your circle of influence: – create a list of family and friends who will support your fundraiser.
  • Skills and resources – review your own skills as well as the skills of people who will help with the fundraiser (this will help you decide what kind of fundraiser to organize). For example: if you have a circle of friends or family who like to play golf, a Golfing Tournament might be a good choice. If you or your circle of friends/family enjoy cooking, a cooking lesson or a dinner party could be a good choice.
  • Promotion – how do you plan to promote this fundraiser? Promotion strategies will depend on who your target audience is.
  • Budgets and cost estimates – depending on the event, you are likely to incur costs to host a fundraiser. The costs could include designing, web hosting, printing, promotional materials, payment processing, etc. Identify potential sponsors who might help with these costs. Estimate if those sponsorships would cover the costs.
  • Time commitment – How much time you and others might need to commit to the fundraiser to make it a success? Are you able to commit the required amount of time?


Goal Setting:  Once you have assessed your circumstances and have decided to host a fundraiser, the next step is to set goals for the fundraiser:
  • Amount to raise – how much funds do you plan to raise?
  • Number of people – how many people do you plan to reach out to? How many donors do you plan to gain? How many volunteers, supporters, sponsors, and participants do you plan?
  • Timeline – when do you plan to raise the funds by? What are the milestones and timelines for the fundraiser?


Planning & promotion: In this phase, you will divide your fundraiser into tasks with their own goals and objectives.
  • Deciding on the activity – what type of fundraising activity is best suited for your fundraising goal? Where, when, and how would this event take place?
  • Tasks & assignments – what are the various tasks that need to be completed? Who will perform those tasks? Who reports to whom and how often?
  • Promotion – how do you plan to promote the fundraiser? Who will be in charge of overseeing this aspect? What are the resources needed to promote the activity? How do you plan to obtain those resources and by when?
  • Record keeping & reporting – how do you plan to keep record of your team’s activities such as progress made by each team member, tasks to be completed or completed, meeting minutes, people contacted, funds raised, sponsorships solicited, etc.
  • Lead follow up – how do you plan to follow up on leads generated before, during, and after the event? Who will send thank you notes to donors, volunteers, and participants?
  • Fund transfer – what are the steps needed to transfer the raised funds to Binaytara Foundation?


Executing the fundraiser: Depending on the type of fundraiser you are hosting, this could be a one-day event or weeks long event (eg: social media fundraiser, crowdfunding, etc.). Whether it is a one-day or a longer event, preparing well for the event will help to host it successfully. Here are some tips on how to prepare for the “day of” fundraiser:
  • have volunteers ready to help participants and answer questions
  • test any technology, equipment, etc. ahead of time to ensure everything works properly
  • keep participant log, make copies if needed
  • have information booklets, brochure, and handouts ready to explain how the fundraiser will make an impact
  • thank participants, sponsors, donors, and volunteers for supporting the fundraiser


Follow up and reporting:  Now that you have successfully hosted a fundraiser, it is important to let everyone involved know how much funds were raised, how many people participated, and how many lives will be positively impacted by their gifts.
Transfer the funds: Depending on the type of fundraiser organized, you may need to transfer the funds raised to Binaytara Foundation by check, money order, bank transfer, or other method.
Stay in touch & continue to spread the word:  We want you to stay in touch with Binaytara Foundation so that we can continue to provide updates about how your support is making a difference. Please continue to spread the word among your circle of influence about how we are making impact together.

KNOW THE RULES

We greatly appreciate our supporters who raise funds to help our mission. We want to make sure that the time and efforts you put into raising funds for Binaytara Foundation are worth it and we are able to accept the funds raised through your fundraising efforts.

Things to Keep in Mind Before Starting a Fundraiser to Support Binaytara Foundation

  • Binaytara Foundation is unable to advance money, solicit sponsorship revenue or sell tickets on behalf of your group.
  • All marketing materials (printed or digital) produced to promote the fundraiser should state that your event is benefiting Binaytara Foundation.
  • Make sure to obtain all necessary permits and certificates of insurance required by city ordinance or otherwise.
  • Binaytara Foundation does not hold a raffle license. Per the Washington State Gambling Commission (WSGC) regulations, private citizens and businesses cannot conduct raffles. Please contact the WSGC or call 800-345-2529 to obtain information about fundraisers involving raffle.
  • Binaytara Foundation is unable to share donor, volunteer, employee or other mailing lists to solicit funds or for participation in your fundraising event.
  • Binaytara Foundation requires that individuals under the age of 18 have a mentor or adult advisor to oversee the coordination of a school or community event or project.
  • If circumstances warrant, Binaytara Foundation may opt out as a beneficiary of the event, promotion, or project at any time with no obligation.