Position Overview

The Director of Finance and Operations (DFO) will be a key member of the executive team, responsible for overseeing the financial, operational, and administrative functions of the organization. This role ensures that the nonprofit maintains its financial health, operates efficiently, and meets regulatory and compliance requirements. The DFO will collaborate with the executive team to develop and implement strategies that advance the organization’s mission.

Key Responsibilities

Financial Management

• Develop and manage annual budgets, ensuring alignment with the organization’s strategic goals.
• Oversee accounting functions, including accounts payable, accounts receivable, and payroll.
• Prepare and present accurate and timely financial statements, reports, and analyses to the executive team and board of directors.
• Manage cash flow and forecasting, ensuring adequate funds for operational needs.
• Coordinate annual audits and tax filings, ensuring compliance with nonprofit financial regulations and standards.

Grant Management

• Work with program staff to develop detailed budgets for grant proposals, ensuring all costs are accurately projected and align with grantor requirements.
• Ensure the organization adheres to all financial regulations and requirements set by grantors, including spending restrictions and reporting deadlines.
• Assist in the preparation for grant audits, providing necessary documentation and ensuring compliance with audit requirements.
• Work closely with program directors, development staff, and other departments to ensure financial aspects of grant management are coordinated and aligned with programmatic goals.
• Implement and oversee internal controls to safeguard grant funds and ensure they are used appropriately and effectively.
• Develop financial plans to sustain programs and initiatives beyond the grant period, ensuring long-term viability.

Operational Oversight

• Oversee daily operations, ensuring effective and efficient processes and systems.
• Develop and implement operational policies and procedures to improve efficiency and compliance.
• Oversee facilities management, including maintenance, leases, and vendor relationships.
• Ensure compliance with all applicable laws and regulations, including labor laws and safety standards.

Human Resources

• Oversee human resources functions, including recruitment, hiring, onboarding, performance management, and professional development.
• Develop and implement HR policies and procedures that promote a positive and inclusive workplace culture.
• Manage employee benefits and compensation programs.

Strategic Planning and Leadership

• Collaborate with the executive team to develop and implement the organization’s strategic plan.
• Provide leadership and guidance to staff, promoting a culture of accountability, transparency, and continuous improvement.
• Provide regular updates to the board of directors on financial and operational performance.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, or a related field (Master’s degree preferred).
• CPA or equivalent professional accounting designation preferred.
• Minimum of 7-10 years of experience in financial management and operations, with a minimum of four years in the nonprofit sector.
• Proven experience in budget development and management, financial reporting, and compliance.
• Strong understanding of nonprofit financial regulations and standards.
• Excellent leadership, communication, and interpersonal skills.
• Proficiency in accounting software and financial management systems.
• Ability to work collaboratively and build effective relationships with diverse stakeholders.

Skills and Abilities

• Strategic thinker with strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of integrity, ethics, and accountability.
• Strong organizational skills and attention to detail.
• Ability to lead and motivate a team.

Working Conditions

• Full-time on-site position with some evening and weekend work required.
• Occasional travel for meetings, conferences may be required.