Binaytara Foundation Donor Privacy & Confidentiality Policy

Introduction

The Binaytara Foundation (BTF) is dedicated to advancing the health and well-being of individuals and communities through various programs and initiatives. Our ability to achieve these goals is greatly enhanced by the generous contributions from our donors. This Donor Privacy & Confidentiality Policy outlines our commitment to ethical fundraising, transparency, and accountability in our interactions with donors.

Donor Rights

  1. Right to Information: Donors have the right to know how their donations are being used. BTF will provide regular updates on program activities and financial statements.
  2. Privacy and Confidentiality: Donor information will be kept confidential and will not be shared with third parties without the donor’s explicit consent.
  3. Anonymity: Donors may choose to remain anonymous. BTF will respect such requests and ensure anonymity in any public acknowledgments or publications.
  4. Acknowledgment and Recognition: Donors will receive timely and appropriate acknowledgment of their contributions, unless they wish to remain anonymous.
  5. Feedback and Communication: Donors are encouraged to ask questions and provide feedback. BTF will respond promptly and transparently to all donor inquiries.

Ethical Fundraising

  1. Honesty and Integrity: All fundraising activities will be conducted with honesty, integrity, and in accordance with all applicable laws and regulations.
  2. Transparency: BTF will provide clear, accurate information about its mission, programs, and the intended use of donated funds.
  3. No Pressure: Donors will not be subjected to coercion or undue pressure in the solicitation of contributions.
  4. Conflict of Interest: Fundraisers must disclose any potential conflicts of interest and act solely in the best interest of BTF and its beneficiaries.

Use of Donations

  1. Purpose: Donations will be used for the purposes for which they were given. If circumstances necessitate a change in the use of funds, BTF will communicate this to the donor and seek their approval where possible.
  2. Efficiency: BTF is committed to using donations effectively and efficiently to maximize the impact of our programs and services.
  3. Accountability: BTF will maintain accurate financial records and will be subject to regular audits to ensure proper use of donated funds.

Donor Privacy

  1. Personal Information: Donor personal information will be collected only as necessary and will be used solely for purposes related to BTF’s activities.
  2. Security: Appropriate measures will be taken to protect donor information from unauthorized access, use, or disclosure.
  3. Opt-Out: Donors have the right to opt-out of receiving further communications from BTF at any time.

Reporting and Evaluation

  1. Annual Report: BTF will publish an annual report detailing the sources and uses of donated funds, including program outcomes and financial statements.
  2. Program Evaluation: BTF will regularly evaluate its programs and initiatives to ensure they are achieving their intended impact and will report these findings to donors.

Changes to the Policy

This policy may be revised periodically to ensure its continued relevance and effectiveness. Donors will be informed of any significant changes.

Summary

Except as described in this Policy or at the time the information is provided, we do not otherwise disclose Donor-Related Information to any third parties, and we never sell, rent, lease or exchange personal information with other organizations. The identity of all who connect with us through our website, postal mail and email is kept confidential. The use of Donor-Related Information is limited to internal purposes, by authorized individuals, and to advance resource development efforts that require donor information, as noted above. We have established and implemented reasonable and appropriate physical, technical and administrative safeguards to help prevent unauthorized access, maintain data security and ensure the proper use of Donor-Related Information. In particular, The BTF secures the personally identifiable information provided on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When payment information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Moreover, credit card numbers are not retained by BTF once processed. Although we have implemented reasonable and appropriate measures to safeguard against unauthorized disclosures of Donor-Related Information, our security measures may not prevent all losses and we cannot ensure that Donor-Related Information will never be disclosed in a manner that is inconsistent with this Policy. In the event security failures or disclosures contravene federal or state laws, the Binaytara Foundation will follow all applicable federal and state notification requirements to make you aware of what happened. BTF is not responsible for any damages or liabilities.

Conclusion

The BTF deeply values the trust and support of our donors. We are committed to maintaining the highest standards of ethical conduct, transparency, and accountability in all our fundraising activities. Thank you for partnering with us to make a meaningful difference in the lives of those we serve.

For any questions or more information, please contact Justin R. Marquart, Chief Development Officer at: [email protected]