Office Manager (Accounting, Human Resource, and Administrative Officer)

Job Type: Full-time.  

Work Schedule: Typical schedule is Monday through Friday. However, employee may be required to work on weekends when there is a conference or another event taking place during the weekend.  

Travel Required:  This position may require travel to our project sites and conference locations including overnight staysTravels will include weekends and may involve driving as well as air travel. 

Qualifications: 

  • Education – Undergraduate degree completed in business finance, accounting, or related field.
  • Job Experience – A minimum of 1-year accounting and bookkeeping experience. Prior experience with QuickBooks required.

Skills required:

  • Strong verbal and written English communication skills required.
  • Must have a good command of Microsoft Office suite, Google Drive, QuickBooks, and other commonly used software. 
  • Must have a good command of non-profit generally accepted accounting principles (GAAP).

Responsibilities: 

This position is responsible for the following activities. The list is not all inclusive and additional tasks and responsibilities may be assigned as needed.

Accounting & Bookkeeping

  • Manage accounts payable, accounts receivable, payroll, and cost accounting
  • Reconcile cash, bank accounts, and revenues, documenting and recording
  • transactions details
  • Maintain an accurate general ledger, making adjustments as needed and
  • preparing all financial statements
  • Monitor budgets, cash flows, and internal controls
  • Prepare firm-wide KPI’s, financial analyses, and special project reports
  • Prep for outside CPA-prepared tax returns
  • Remit payroll, income, B&O taxes, and all other regulatory and tax compliance filings

Payroll management

  • Review electronic time-sheets and confirm accuracy
  • Process bi-weekly payrolls
  • New hire on-boarding & termination/off-boarding processing
  • Monitor time off requests, such as PTO (Paid Time Off) , vacation, and sick leave, for employees
  • Review and ensure accuracy of the automated payroll taxes & reports before filing
  • Ensure payroll compliance with all applicable laws and regulatory bodies

Inventory, purchasing, and procurement management

  • Maintain an accurate database of all inventories, consumables, and office supplies in the inventory software used by the organization
  • Review procurement requests, process approved purchases and follow procedures for proper inventory management
  • Ensure all required supplies and equipment are in good working condition and required consumables are in stock.
  • Follow the organization’s policy on processing new purchases, including inspection, tagging, logging, and proper storage.
  • Assist staff with inventory check-in/check-out.
  • Ensure proper handling and storage of all equipment and supplies

Logistics and travel management

  • Coordinate with other team members to facilitate travel arrangements for conference faculty and staff
  • Coordinate transportation of equipment/supplies to conference venues, order printed materials and supplies needed on-site, and assist in recruitment of temporary or contracted workers for the conferences.
  • Provide other support for conferences and fundraising events on-site and off-site as needed.

Binaytara Foundation