Position Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Medical Conference Logistics Coordinator. In this role, you will be responsible for planning, coordinating, and executing the logistical aspects of medical conferences and events. Your exceptional organizational skills, strong attention to detail, and ability to work under pressure will contribute to the seamless execution of these events, ensuring a valuable experience for attendees, speakers, and stakeholders.

Key Responsibilities:

  • Event Planning: Collaborate with internal teams and external stakeholders to develop and execute event plans that align with the objectives and goals of the continuing education conferences.
  • Venue Selection: Research, evaluate, and secure appropriate venues for conferences, taking into consideration factors such as location, capacity, technical capabilities, and accessibility.
  • Vendor Management: Identify and liaise with vendors, including audiovisual and venue event team, to ensure all logistical elements are coordinated effectively.
  • Travel and Accommodation: Coordinate travel arrangements and accommodations for attendees, speakers, and VIP guests, ensuring a smooth and comfortable experience.
  • Logistical Support: Plan and oversee logistical details such as room setups, signage, registration areas, and on-site support to guarantee a seamless flow of the event.
  • Program Schedule: Work with the internal team and venue on-site contact to create and manage the conference program and setup schedule.
  • Post-Event Evaluation: Gather feedback from stakeholders to evaluate the success of the event and identify areas for improvement.
  • Documentation: Maintain accurate records, contracts, and documentation related to event planning and execution.


  • Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field (or equivalent work experience).
  • Proven experience in event planning and logistics coordination, preferably within the medical or healthcare sector.
  • Exceptional organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
  • Strong attention to detail and a commitment to delivering high-quality events.
  • Excellent communication and interpersonal skills, capable of building relationships with diverse stakeholders.
  • Proficiency in event management software, project management tools, and Microsoft Office Suite.
  • Ability to work collaboratively in a fast-paced environment, both independently and as part of a team.
  • Flexibility to travel and work on weekends or outside regular business hours as required by event schedules.

Join Our Team: If you are passionate about orchestrating exceptional medical conferences, thrive under pressure, and possess a keen eye for detail, we invite you to apply for the role of Medical Conference Logistics Coordinator. Your contributions will play a vital role in ensuring the success of our medical conferences and the dissemination of valuable knowledge.

Pay: $25- $26 per hour DOE